Assistant Facilities Manager
This is a Full Time/Flexible Working, Permanent vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
Assistant Facilities Manager
Location: Glasgow
Contract Type: Permanent
Hours: Full-time
About the Role
WPS is looking for a proactive and organised Assistant Facilities Manager to join our team in Glasgow. This is an exciting opportunity for an ambitious individual looking to develop their career in facilities management while supporting the delivery of high‑quality FM services across a diverse and busy estate.
Working closely with the Facilities Manager, you will help oversee day‑to‑day operations, support compliance activities, coordinate contractors, and ensure service standards are consistently met. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and is committed to excellent customer service.
Key Responsibilities
- Support the Facilities Manager with the daily running of FM operations across the site.
- Assist in the management of planned preventative maintenance (PPM) and reactive works.
- Coordinate contractors and ensure all work meets agreed standards, safety requirements, and compliance obligations.
- Carry out regular site inspections, ensuring issues are identified, reported, and resolved promptly.
- Support health & safety activities, including permit management, documentation, toolbox talks, and incident reporting.
- Maintain accurate records, logs, and FM documentation using CAFM or job management systems.
- Help monitor performance of suppliers and contractors, ensuring KPIs and SLAs are met.
- Build strong working relationships with clients, internal teams, contractors, and stakeholders.
- Assist in preparing reports, updates, and performance summaries for internal and client review.
- Support small works, minor projects, and improvement initiatives on site.
Essential Skills & Experience
- Experience in a facilities, building management, or maintenance support role.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Good understanding of health & safety requirements within FM environments.
- Confident communicator with excellent customer service skills.
- Ability to work effectively both independently and as part of a team.
- Competent using IT systems, including CAFM platforms, Microsoft Office, and digital reporting tools.
Desirable Qualifications
- IOSH Managing Safely or equivalent.
- Facilities management qualification (e.g., IWFM Level 3 or similar).
- Experience supporting technical teams, contractors, or maintenance projects.
- Knowledge of compliance standards such as fire safety, legionella, or building fabric management.
Personal Attributes
- Professional, reliable, and proactive.
- Problem‑solver with strong attention to detail.
- Able to remain calm and organised under pressure.
- Strong relationship builder with a customer-first approach.
- Keen to learn, develop and progress within facilities management.
Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.
To learn more about the checks included in this process, please click on the following link: National Security Vetting
Work for Wates
Wates is one of the UK’s leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment.
We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises:
Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.
Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.
Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in, and treated with care.
We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.
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